Features

Everything a modern advocate's office actually needs, in one platform.

Matter and Brief Management

Open matters with auto-generated references. Capture client, matter type, court forum, opposing party, assigned partner and advocate. Attach briefs to matters with milestone-based status tracking. Upload materials (pleadings, exhibits, correspondence) directly to the matter file. Internal notes private to your firm.

33 Document Templates

A complete starter library across 14 categories — engagement letters (general, litigation, conveyancing), NDAs (mutual, unilateral), demand letters (debt, breach, defamation), plaints (commercial, recovery), defences (general, with counterclaim), affidavits (verifying, in support, of service), leases (residential, commercial), sale agreements (land, goods), employment (permanent, fixed-term, consultancy), partnership (partnership deed, shareholders agreement), legal opinion (memo, due diligence), fee notes (litigation per ARO Sched VII/VIII, conveyancing per Sched VI, general), and general letters (withdrawal, change of advocates, without-prejudice settlement). All Kenya-specific with proper citations and `{{placeholders}}`.

Time Tracking and WIP

One-click timers from any matter detail page. Manual entry for retrospective time. Per-matter hourly rate override. Activity-type categorisation (research, drafting, court, meeting). My Time view with date-range filter, total/billable/utilization stats. Firm-wide view for partners showing per-advocate utilization. Unbilled time aggregates into WIP value per matter.

Multi-Channel Communications

Unified inbox spanning email (SMTP), SMS (Africa's Talking), and WhatsApp (Meta Business Cloud API). Compose from anywhere with auto-populated matter and client context. Per-client per-channel opt-in tracking for DPA Section 30 compliance. Reply inline. Per-user email signatures auto-appended.

Court Calendar

Hearings, mentions, filing deadlines, internal meetings — all tied to matters. Reminder system with email and SMS notifications.

Fee Notes and Accounting

Generate fee notes from matter WIP — unbilled time + posted disbursements + agreed fees roll into a draft. ARO-aligned schedules. Double-entry journal with KRA-compliant accounting. Client trust account separation per Advocates (Accounts) Rules 1966.

Document Authentication

Every document generated through AkiliLex can carry a verifiable seal — circular SVG mark with a unique hash that anyone can verify at akililex.com/verify. Confirms platform origin, date of generation, and matter reference.

Roles and Permissions

Five roles: Firm Admin, Partner, Advocate, Paralegal, Clerk. Each role has tailored permissions — partners see firm-wide financials, paralegals see only their assigned matters, clerks have limited access. Audit log records every action.

Branding and Personalisation

Three logo variants for AkiliLex itself (Scales, Monolith, Aperture). Customisable firm name, bank details, LSK practising number, KRA PIN appear on all generated documents.

What's coming next: Trust Account Reconciliation reports (LSK-compliant); Reports & Analytics dashboards (collection rate, advocate productivity); Bulk client communications; Scheduled message sending; Inbound email parsing.

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